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Deploy AI with Confidence: Aligned with the EU AI Act, ISO 42001 and GDPR

At Polarix, we help you deploy AI systems that are not just powerful but also provably responsible. From policy drafting to audit preparation, we make compliance a built-in advantage.

Get Help With Your AI Policy

Why AI Governance Matters

AI is transforming how organizations operate, but that power comes with responsibility. The EU AI Act, ISO 42001, and GDPR require new levels of transparency, control, and accountability in how AI is used.

What We Offer

AI Policy Drafting

We co-create clear, tailored AI usage policies:

  • • Internal guidelines for staff and contractors
  • • Rules for tool selection, data input, and human oversight
  • • Integration with onboarding and procurement flows

ISO 42001 Readiness

Polarix helps you:

  • • Map your AI landscape and governance responsibilities
  • • Prepare your AI Management System (AIMS)
  • • Align with ISO 27001 and 27701 where needed

EU AI Act Compliance

We help classify your systems (Minimal / Limited / High Risk), then:

  • • Define risk-mitigation and human-in-control protocols
  • • Prepare documentation and transparency statements
  • • Support vendor assessments and procurement compliance

AI Governance by Design

Every Polarix deployment is equipped with:

  • • Model transparency & versioning
  • • Data minimization and audit logs
  • • Explainability support and fallback logic

Awareness & Training

  • • E-learning modules for AI tool usage
  • • Team onboarding (with AI usage declaration)
  • • Role-based policy interpretation and workshops

Built Into Every Polarix Deployment

When you deploy a Polarix AI assistant, you're not just buying functionality, you're adopting embedded governance:

Built-in Safeguards

Secure Data Flow

On-premise / EU-hosted, full data segregation

Audit Logging & Traceability

Every interaction can be traced & reviewed

Policy Templates Included

Internal AI usage, privacy and impact docs

Model Responsibility Framework

Each agent has a defined scope and fallback option

Human-in-Control by Default

No autonomous decisions without verification

Did You Know?

The EU AI Act comes into force in August 2025. Organizations with significant AI use will need:

  • AI system inventories and risk assessments
  • Documentation proving compliance (training data, performance, risk mitigation)
  • Governance structures with clear accountability

No policy yet?

Start with a simple awareness campaign and basic usage guidelines. We'll help you evolve toward full compliance over time.

Get Help With Your AI Policy

Who We Help

Mid-sized companies (50+ employees) using AI tools daily

Organizations preparing for ISO 42001 certification

Teams needing vendor assessments and procurement guidelines

Companies with data privacy concerns (GDPR compliance)

Leadership wanting proactive, strategic AI governance

Example Deliverables

AI Usage Policy Document

Clear, actionable guidelines for your team

Risk Assessment Framework

Identify and mitigate AI-related risks

Compliance Checklist

Track progress toward regulatory requirements

Training Materials

Onboard your team with best practices

Vendor Assessment Toolkit

Evaluate AI tools and services for compliance

Already Using AI Internally?

If your team is using Copilot, ChatGPT, or embedded LLMs, you may already be out of compliance without realizing it. Polarix helps you assess the risk, define boundaries, and regain control without blocking innovation.

Let's Structure AI Use Before It Structures You

Want to explore what the AI Act or ISO 42001 means for your organization? We'll guide you from first policy to full governance.

Schedule a Compliance Consultation